Hiring: Chief of Staff

Volta Ventures is looking for a Chief of Staff to be the central link between our GPs, portfolio companies, and investors.

About Volta Ventures

Volta Ventures is a Belgian early-stage B2B software venture capital fund investing across the Benelux and beyond. We manage three fund vehicles with € 145M under management and work closely with a portfolio of 40 high-growth technology companies. Our team is small, senior, and operationally hands-on.
www.voltaventures.eu

Role

We are looking for a Chief of Staff to act as the central link between the General Partners (GPs), the portfolio companies, and the investors (Limited Partners). While we don’t expect you to arrive with a full VC toolkit, you will work side-by-side with the partners to learn the mechanics of fund operations, administration and reporting, investor relations, portfolio data collection and internal projects. This is a generalist role for someone who is precise, organised, proactive, fast, and comfortable switching between administrative precision and strategic support. You will work directly with the partners and the team and take ownership of recurring and ad hoc deliverables.

Responsibilities

Fund administration & investor (LP) reporting

• Coordinate and prepare quarterly and annual investor reports, fund updates, and ad hoc communications

• Maintain investor data, contact records, and document management (KYC, fund documents)

• Support investor onboarding and follow-up on compliance and reporting obligations

• Drive the fund audit process and manage compliance documentation.

• Own the collection and synthesis of portfolio reporting data

• Manage office, vendor relations, and firm-level logistics (meetings, travel, accounting records)

• Organise and manage investor and portfolio events

• Prepare fund presentations and internal reports

• Draft board packs and prepare materials for Investment Committee meetings

Process & operations

• Map, document and improve internal workflows across deal flow, reporting, portfolio monitoring and investor management

• Build and maintain templates, trackers, source data and dashboards

• Manage tooling and coordinate with external service providers (legal, accounting, fund admin, …)

• Support marketing processes regarding online presence, newsletters, events, ..

• Take ownership of special projects (data migrations, fund launches, etc.)

• Conduct basic financial due diligence to support of investment or portfolio activity

Profile

• A quick study. You are a fast learner who can quickly become comfortable with the administrative and operational workflows of a VC fund.

• Degree in economics, business, or a related field

• 2–4 years of professional experience in a high intensity environment (consulting, finance, law, scaling startup)

• Strong written communication in Dutch and English

• Proficient with office productivity suites and comfortable working with AI tools (such as Claude, ChatGPT, Lovable) for drafting, research and process automation

• Detail-oriented, proactive, and able to manage multiple workstreams with minimal oversight

• Comfortable in a small team with high expectations and low bureaucracy

What we offer

• Direct mentorship: immediate immersion and “on-the-job” training from a senior team with decades of VC experience.

• Broad responsibility from day one in a senior environment

• Competitive package

• Operational ownership: the opportunity to build and own the “Operating System” of a top-tier Benelux fund

• Main office Gent; hybrid working

Send your CV and motivation to stan@voltaventures.eu